Assistente Contábil

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Role - Assistant - Accounting (Santos, Sao Paulo, Brazil)Who we areHouse of Shipping provides business consultancy and advisory services for Shipping & Logistics companies.
House of Shipping s commitment to their customers begins with developing an understanding of their business fundamentals.Currently House of Shipping is recruiting for a Accounting Assistant on Behalf of its client in Santos, Sao Paulo Brazil.Job purpose To support the finance and accounting operations by maintaining accurate records, processing invoices, handling documentation flow for tax and audit purposes, and ensuring compliance with financial procedures.
The Assistant Accounting acts as a vital link between internal operations and external vendors, authorities, and auditors through accurate and timely accounting documentation.Main tasks and responsibilities Issue outgoing invoices including imported services and sales returns in compliance with tax requirements.Process and verify incoming invoices (materials and services) and prepare for payment release.Manage accounts payable: posting entries, verifying payment schedules, and reconciling supplier data.Control accounts receivable: monitoring contracts, following up on collections, and updating payment status.Perform monthly bank reconciliations and ensure supporting documentation is accurate and complete.Audit supporting documents such as contracts and invoices prior to authorizing payments.Maintain and archive financial records required for accounting, tax reporting, and audits.Assist in the preparation and filing of federal and state taxes and coordinate invoice payments accordingly.Ensure proper document control and classification for all finance-related transactions.Utilize integrated ERP systems for billing, receivables, and payables processing.Liaise with suppliers and clients regarding invoice clarifications, payment schedules, and contract-related documentation.Ensure timely communication and follow-up to resolve discrepancies in financial transactions.Educational and Experience criteria for this roleBachelor s degree or equivalent.At least 1-3 years of experience in accounting or finance-related rolesExperience in financial documentation, invoice processing, and reconciliationsStrong understanding of tax requirements and invoice issuance in BrazilExperience with ERP/integrated systems for financial processesStrong organizational and numerical accuracy skills